Sponsor, Exhibitor & Advertiser Information
Why Sponsor at SIETAR-USA Conference?
By sponsoring at the SIETAR-USA conference, you will receive the following:
- The opportunity to reach an audience of diverse specialists in the fields of intercultural communication, training, research, diversity, equity, inclusion and belonging within a three-day period. Our conference participants are professionals and students who travel, read, use, design, and purchase products and services such as yours.
- An opportunity to highlight your products and services in the special Exhibitors Display area at the conference.
- You will be acknowledged in our Conference Program materials, with a brief description of your products or services, along with contact information for your organization.
- Similarly, we will create a special section on our conference website with links to your site in order to provide early exhibitors’ information to conference participants. The earlier you register with us, the sooner we can create this link with your organization.
Sponsorship Opportunities:
Diamond Sponsor ($5,000 or more)
(Includes Wednesday, Thursday, Friday, and Saturday)
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Recognition from the conference podium as a Diamond Sponsor
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A full page promotional advertisement in the conference program
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Signage with corporate logo throughout the conference
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Corporate logo placement in conference materials and on the conference website.
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Company logo and link will be on the website for recognition for one year.
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As a Diamond sponsor, you have the opportunity to distribute your company’s brochure and a gift/giveaway to be included in the attendee pack that is distributed to participants upon registration at the conference.
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SIETAR USA Institutional Membership for one year
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3 Complimentary registrations for the conference
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3 Complimentary Gala Dinner Awards/Banquet Tickets
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6ft skirted exhibitor table with two chairs
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Sponsor ribbons on name tags
Gold Sponsor ($3,500)
(Includes Wednesday, Thursday, Friday, and Saturday)
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Recognition from the conference podium as a Gold Sponsor
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A half-page promotional advertisement in the conference program
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Signage with corporate logo throughout the conference
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Company logo and link will be on the website for recognition for one year.
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As the Gold sponsor you have the opportunity to distribute your company’s brochure and a gift/giveaway to be included in the attendee pack that is distributed to participants upon registration at the conference.
-
SIETAR USA Institutional Membership for one year
-
2 Complimentary registrations for the conference
-
2 Complimentary Gala Dinner Awards/Banquet Tickets
-
Corporate logo placement in conference materials and on the conference website
-
6ft skirted exhibitor table with two chairs
-
Sponsor ribbons on name tags
Silver Sponsor ($2,250)
(Includes Wednesday, Thursday, Friday, and Saturday)
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Recognition from the conference podium as a Silver Sponsor
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A quarter-page promotional advertisement on the conference agenda booklet
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Signage with corporate logo throughout the conference
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Corporate logo placement in conference materials and on the conference website
-
Company logo and link will be on the website for recognition for one year.
-
SIETAR USA Institutional Membership for one year
-
1 complimentary registration for the conference
-
1 Complimentary Gala Dinner Awards/Banquet Tickets
-
6ft skirted exhibitor table with two chairs
-
Sponsor ribbons on name tags
Bronze Sponsor ($1,000)
(Includes Wednesday, Thursday, Friday, and Saturday)
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Recognition from the conference podium as Bronze Sponsor
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A business card size promotional advertisement on the conference agenda booklet
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Signage with corporate logo throughout the conference
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Corporate logo placement in conference materials and on the conference website
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SIETAR USA Individual Membership for one year
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1 complimentary registration for the conference
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1 Complimentary Gala Dinner Awards/Banquet Tickets
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6ft skirted exhibitor table with two chairs
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Sponsor ribbons on name tags
Exhibitor Table Only Member ($550)
Exhibitor Table Only Non-Member ($650)
Exhibitor Table Only Non-Profit Organization ($500)
(Includes Wednesday, Thursday, Friday, and Saturday)
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6ft skirted exhibitor table with two chairs
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Includes attendance for one representative.
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Each additional representative cost is $450
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Additional Table Cost is $200
Conference Program Printing Sponsor ($800)
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Provide funds for printing of the conference program.
Opening Reception Sponsor ($750)
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Funds will be used toward opening reception.
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Signage with corporate logo at opening reception
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This sponsorship can be shared by multiple companies.
Refreshment Break Sponsor ($500)
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Funds will be used toward refreshment breaks in the break area for conference attendees.
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Signage with corporate logo at conference break
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This sponsorship can be shared by multiple companies.
Lunch Sponsor ($750)
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Funds will be used toward lunch cost.
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Signage with corporate logo at conference lunch
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This sponsorship can be shared by multiple companies.
EXHIBIT DATES AND HOURS
Wednesday, November 12th
5:00 pm to 9:00 pm
Thursday, November 13th
8:30 am to 5:30 pm
Friday, November 14th
8:30 am to 5:30 pm
Saturday, November 15th
8:30 am to 4:00 pm
The exhibit area will be accessible to exhibitors for setup on Wednesday, November 12th, at 1:00 pm. Please plan to have your exhibit ready for display by 5:00 pm, Wednesday, November 12th. All materials must be removed by 5:00 pm, Saturday, November 15th, 2025.
Booth Equipment
Standard booth equipment consists of one 30" X 6' table (or two tables depending upon payment), covered and skirted, one chair, and electrical outlets for video or computers. The exhibit area is very attractive and does not require a great deal of decoration. There is no “dead” space. You may bring your own set-up materials such as easels, dividers, and backdrop for signs, posters, special coverings, and so forth. Exhibitor Personnel are responsible for arranging shipping and delivery of equipment and supplies to the hotel (Fed-Ex / UPS). The hotel charges a box handling fee listed in the Exhibitor Services Request form.
Insurance
Exhibitors at the SIETAR-USA conference are required to provide both workers’ insurance for their employees or representatives and general liability insurance. Neither the Embassy Suites Downtown Portland nor SIETAR-USA will be responsible for any injury, loss or damage to the exhibitor, the exhibitor’s employees, or property, however caused. In addition, the exhibitor must assume responsibility for damages to the Embassy Suites Downtown Portland property, and indemnify or hold harmless the Embassy Suites Downtown Portland from liability that might ensue from any cause whatsoever, including accidents, or injuries to exhibitors, their representatives, or employees. The exhibitor must also assume responsibility for any accident, injury or property damage to any person viewing his/her exhibit where such accident, injury, or property damage is caused by the negligence of the exhibitor, his or her representatives, or employees.
Booth Attendant
Due to the tremendous value of some exhibits, it is impossible for SIETAR-USA to insure exhibitors’ equipment against loss, theft, damage and breakage. In their own interest and for security purposes, exhibitors shall keep an attendant in their booth during all exhibit hours. Exhibitor Personnel are responsible for making their own hotel and travel arrangements.
Sponsorship/Exhibitor Inquiries
For questions about sponsoring or exhibiting at the conference, please contact: info@sietarusa.org
Advertising Rates
Get your message in front of global diversity, intercultural, DEIB professionals from across the country! The SIETAR USA Conference Program is distributed to all attendees and available in a digital format for extended reach after the event.
Ad Sizes & Rates:
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Full Page (8.5" x 11") – $300
Premium visibility with your full-color ad on its own page. -
Half Page (8.5" x 5.5") – $175
Showcase your message with a horizontal or vertical half-page ad. -
Quarter Page (4.25" x 5.5") – $125
A great value option to keep your brand front of mind. -
Business Card Size (3.5" x 2") – $100
Perfect for small businesses and consultants to share contact info and services.
Specifications:
- All ads must be submitted in high-resolution PDF or JPG format.
- Final artwork due October 27th
- Color or black-and-white accepted (no additional charge for color).
Questions contact Cheryl Anne Farmer at info@sietarusa.org.
Please note: ABSOLUTELY NO REFUNDS FOR CANCELLATIONS AFTER October 27, 2025.