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2025 SIETAR USA Conference for Sponsors, Exhibitors and Advertisers

  • November 12, 2025
  • 5:00 PM
  • November 15, 2025
  • 4:00 PM
  • Portland, Oregon

Registration

(depends on selected options)

Base fee:
  • (Includes Wednesday, Thursday, Friday, and Saturday)
    Recognition from the conference podium as a Platinum Sponsor

    A full page promotional advertisement in the conference program

    Signage with corporate logo throughout the conference

    Corporate logo placement in conference materials and on the conference website and conference app.

    Company logo and link will be on the website for recognition for one year.

    As a Platinum sponsor, you have the opportunity to distribute your company’s brochure and a gift/giveaway to be included in the attendee pack that is distributed to participants upon registration at the conference.

    Your firm and sponsorship will be recognized during the Welcome Reception and the Gala Dinner/Awards Banquet

    SIETAR USA Institutional Membership for one year

    4 Complimentary registrations for the conference

    4 Complimentary Gala Dinner Awards/Banquet Tickets

    6ft skirted exhibitor table with two chairs

    Sponsor ribbons on name tags
  • (Includes Wednesday, Thursday, Friday, and Saturday)

    Recognition from the conference podium as a Gold Sponsor

    A half-page promotional advertisement in the conference program

    Signage with corporate logo throughout the conference

    Corporate logo placement in conference materials and on the conference website and conference app.

    Company logo and link will be on the website for recognition for one year.

    As the Gold sponsor you have the opportunity to distribute your company’s brochure and a gift/giveaway to be included in the attendee pack that is distributed to participants upon registration at the conference.

    Your firm and sponsorship will be recognized during the Welcome Reception and the Gala Dinner/Awards Banquet

    SIETAR USA Institutional Membership for one year

    3 Complimentary registrations for the conference

    3 Complimentary Gala Dinner Awards/Banquet Tickets

    Corporate logo placement in conference materials and on the conference website

    6ft skirted exhibitor table with two chairs

    Sponsor ribbons on name tags
  • (Includes Wednesday, Thursday, Friday, and Saturday)

    Recognition from the conference podium as a Silver Sponsor

    A quarter-page promotional advertisement on the conference agenda booklet

    Signage with corporate logo throughout the conference

    Corporate logo placement in conference materials and on the conference website and conference app.

    Company logo and link will be on the website for recognition for one year.

    Your firm and sponsorship will be recognized during the Welcome Reception and the Gala Dinner/Awards Banquet

    SIETAR USA Institutional Membership for one year

    2 complimentary registration for the conference

    2 Complimentary Gala Dinner Awards/Banquet Tickets

    6ft skirted exhibitor table with two chairs

    Sponsor ribbons on name tags
  • (Includes Wednesday, Thursday, Friday, and Saturday)

    Recognition from the conference podium as Bronze Sponsor

    A business card size promotional advertisement on the conference agenda booklet

    Signage with corporate logo throughout the conference

    Corporate logo placement in conference materials and on the conference website and conference app.

    SIETAR USA Individual Membership for one year

    1 complimentary registration for the conference

    1 Complimentary Gala Dinner Awards/Banquet Tickets

    6ft skirted exhibitor table with two chairs

    Sponsor ribbons on name tags
  • (Includes Wednesday, Thursday, Friday, and Saturday)

    6ft skirted exhibitor table with two chairs

    Includes attendance for one representative.

    Each additional representative cost is $450

    Additional Table Cost is $200
  • (Includes Wednesday, Thursday, Friday, and Saturday)

    6ft skirted exhibitor table with two chairs

    Includes attendance for one representative.

    Each additional representative cost is $450

    Additional Table Cost is $200
  • (Includes Wednesday, Thursday, Friday, and Saturday)

    6ft skirted exhibitor table with two chairs

    Includes attendance for one representative.

    Each additional representative cost is $450

    Additional Table Cost is $200
  • Funds will be used toward lunch cost.

    Signage with corporate logo at conference lunch

    This sponsorship can be shared by multiple companies
  • Funds will be used toward opening reception.

    Signage with corporate logo at opening reception

    This sponsorship can be shared by multiple companies
  • Provide funds for printing of the conference program.
  • Funds will be used toward refreshment breaks in the break area for conference attendees.

    Signage with corporate logo at conference break

    This sponsorship can be shared by multiple companies
  • Please fill out Advertising Rates section in registration form.
Register

SPONSOR, EXHIBITOR, AND ADVERTISER

REGISTRATION INFORMATION

Hotel Reservation Link:  https://www.hilton.com/en/attend-my-event/2025sietarusanationalconference/

CANCELLATION POLICY: All requests must be in writing and postmarked by October 9, 2025 to receive a full refund (less a $25 processing fee). No refunds will be granted after October 15, 2025 or for registrants who fail to attend the conference. A co-worker may attend in place of a registered attendee at no additional cost, via a submission in writing to conference headquarters postmarked October 15, 2025 and received by October 30, 2025.

Media Policy: By registering for the conference, you agree that your image/voice recording may be used at any time, without further notification, for printed materials, web sites, social media, live-streaming, webcasts and other marketing and educational purposes for SIETAR USA.

EXHIBIT DATES AND HOURS

Wednesday, November 12th

5:00 pm to 9:00 pm

Thursday, November 13th

8:30 am to 5:30 pm

Friday, November 14th

8:30 am to 5:30 pm

Saturday, November 15th

8:30 am to 4:00 pm

The exhibit area will be accessible to exhibitors for setup on Wednesday, November 12th, at 1:00 pm. Please plan to have your exhibit ready for display by 5:00 pm, Wednesday, November 12th. All materials must be removed by 5:00 pm, Saturday, November 15th, 2025.


Booth Equipment
Standard booth equipment consists of one 30" X 6' table (or two tables depending upon payment), covered and skirted, one chair, and electrical outlets for video or computers. The exhibit area is very attractive and does not require a great deal of decoration. There is no “dead” space. You may bring your own set-up materials such as easels, dividers, and backdrop for signs, posters, special coverings, and so forth. Exhibitor Personnel are responsible for arranging shipping and delivery of equipment and supplies to the hotel (Fed-Ex / UPS). The hotel charges a box handling fee listed in the Exhibitor Services Request form.

Insurance
Exhibitors at the SIETAR-USA conference are required to provide both workers’ insurance for their employees or representatives and general liability insurance. Neither the Embassy Suites Downtown Portland nor SIETAR-USA will be responsible for any injury, loss or damage to the exhibitor, the exhibitor’s employees, or property, however caused. In addition, the exhibitor must assume responsibility for damages to the Embassy Suites Downtown Portland property, and indemnify or hold harmless the Embassy Suites Downtown Portland from liability that might ensue from any cause whatsoever, including accidents, or injuries to exhibitors, their representatives, or employees. The exhibitor must also assume responsibility for any accident, injury or property damage to any person viewing his/her exhibit where such accident, injury, or property damage is caused by the negligence of the exhibitor, his or her representatives, or employees.


Booth Attendant
Due to the tremendous value of some exhibits, it is impossible for SIETAR-USA to insure exhibitors’ equipment against loss, theft, damage and breakage. In their own interest and for security purposes, exhibitors shall keep an attendant in their booth during all exhibit hours. Exhibitor Personnel are responsible for making their own hotel and travel arrangements.

Sponsorship/Exhibitor Inquiries

For questions about sponsoring or exhibiting at the conference, please contact: info@sietarusa.org

Advertising Rates
Get your message in front of global diversity, intercultural, DEIB professionals from across the country! The SIETAR USA Conference Program is distributed to all attendees and available in a digital format for extended reach after the event.

Ad Sizes & Rates:

  • Full Page (8.5" x 11") – $300
    Premium visibility with your full-color ad on its own page.

  • Half Page (8.5" x 5.5") – $175
    Showcase your message with a horizontal or vertical half-page ad.

  • Quarter Page (4.25" x 5.5") – $125
    A great value option to keep your brand front of mind.

  • Business Card Size (3.5" x 2") – $100
    Perfect for small businesses and consultants to share contact info and services.

Specifications:
  • All ads must be submitted in high-resolution PDF or JPG format.
  • Final artwork due October 27th
  • Color or black-and-white accepted (no additional charge for color). 

© 2025 All Rights Reserved. SIETAR USA is a 501(c)(3) organization. Tax ID 01-0532058

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