SIETAR-USA is pleased to offer a limited number of volunteer opportunities for registered participants. You must apply in advance to become an on-site volunteer, and selection will be on a first-come, first-served basis. We also have various volunteer opportunities to help out prior to the conference, so let us know how you’d like to get involved at the email address below.
Volunteering to greet and register participants, help with silent auction, or prepping for special events are only some of the ways you can help at the SIETAR USA conference. Being a volunteer is a great way to meet and connect with fellow conference attendees while learning the ins and outs of running a conference.
Below is a listing of some of the volunteer responsibilities. Volunteers will receive instructions relevant to their role(s):
Greet, check-in and distribute conference packets to registered participants.
Volunteers will help with general set-up and prep of session rooms and making sure session presenters have everything they need.
Volunteers will support the SIETAR USA technology team to assure that sessions run smoothly. Tech savvy folks familiar with connecting technology and AV equipment, including checking in with presenters at the start of sessions to be sure laptops are connected to the projectors and, if needed, connected to the wireless network.
Greeters and Runners
Greeters make participants feel welcome and help them meet others who are attending the conference. Not assigned to any particular location, runners do whatever is needed, such as running errands or helping conference staff or other volunteers.
Assist with set-up, display management, supervision of bids, announcements, collecting payments, and closing the Silent Auction. See the Silent Auction section of the conference website to learn more about this conference event.
Registration Discounts for Volunteers
Volunteering provides a modest reduction in conference registration fees. There are a limited number of registration discounts available. Volunteers wishing to receive a registration discount must apply for one of the following option.
Option 1 (14 volunteer hours): $100 registration rate reduction
Option 2 (7 volunteer hours): $50 registration rate reduction
Deadline for applying to be a volunteer is September 10.
Priority given to those who apply by August 30th.
Applications will not be accepted after September 10th. Individuals who apply to volunteer will be given priority for selection decisions based on the order received. Volunteers will be notified of their selection before the Early Bird registration deadline. Please delay completing your conference registration until you have been contacted and your volunteer assignment has been determined.
To apply to be a volunteer, send an email to firstname.lastname@example.org with the information listed below:
Subject line: I Would Like to Volunteer for SIETAR USA 2019!
Include the following information:
My preference would be to volunteer for ____ hours in the following positions.
(Select from Session Management, Tech Support. Greeters and Runners, and Silent Auction)
a) _____________________ b) __________________ c) _________________
Days you are available to volunteer (Tuesday. Wednesday, Thursday, Friday, and/or Saturday)
*Please note that we will try to assign you to your preferred position and days but cannot guarantee that will be possible. We appreciate your flexibility and understanding.