Date: July 10, 2017
From: Farzana Nayani, Leadership Development Director
To: SIETAR USA Members
Are you looking for a way to enhance your intercultural career and meet fantastic people along the way? SIETAR USA invites its members to support its mission and to provide the leadership to guide the organization. We have issued the 2017 Call for Nominations for the Board of Directors for roles that will become available for terms beginning in 2018. This is a valuable way for SIETAR members to get connected, expand their network, develop leadership skills, and contribute to the important cause of stewardship of the organization.
We invite you to become involved by nominating yourself or another candidate. You and anyone you nominate must be:
1. Member in good standing with SIETAR USA
2. Member who has served on a Committee or similar organizational activity
3. Member who has attended at least one SIETAR USA conference in the past five (5) years
In this document you will find the following:
In addition, all details of the portfolios for board positions opening in 2017 are included at the end of this document.
List of Positions
There are FOUR board positions open for nomination in 2017:
The Nominations Committee identifies candidates through a nomination process for each board position based on the required skill and knowledge sets needed for each position. This slate is then announced to the members of SIETAR USA. Members may add names to the list of candidates by sending a petition to the Chair of the Nominations Committee by September 7th, 2017. The petition must be signed by at least five current SIETAR USA members who support the addition of this candidate. If there is more than one candidate for a position, an election will be held.
New board members will serve their terms starting January 1, 2018 through December 31, 2020. They will serve a three-year term and carry responsibilities for portfolio (position responsibilities) for which they were elected. Upon completion of his/her three-year term, every board member can choose to self-nominate for three more years of the same or a different board position and go through the nomination process as any new candidate would during that same nomination cycle. According to the by-laws SIETAR USA Board membership generally cannot exceed 9 consecutive years.
General Duties of Board Members
Members of the Board of SIETAR-USA must sign and abide by the board code of ethics and conflict of interest documents. As all members of the society they are encouraged to support and sign the Living Code of Ethics. Board members are expected to attend the Annual Conference and the Annual Retreat, a three-day business meeting held each year. Travel and lodging expenses are covered for the retreat; however, Board members cover their own costs for the conference. In addition, the Board meets by teleconference monthly, and Directors are expected to participate in most of those meetings.
Some discussions and decisions are held via email. Director may have own committee calls as needed.
The President-elect shall serve as the presiding officer in the absence of the President and shall succeed the President. If, for any reason, the President cannot serve out a term, the President-elect shall fulfill the unexpired term and continue through his/her own term. The President-elect will assume the position of 2019-20 President. The President shall preside at all meetings of the Board of Directors except that the Directors may appoint a substitute in the President's absence. The President shall have and exercise general charge and supervision of the affairs of the Corporation and shall do and perform such other duties as are customary to the office and as may be assigned to that office by the Board of Directors. The President shall serve for two years as the center year of a four-year commitment as President-elect, President and Past-President.
The Communications Chair supports the communication arm of S-USA. The S-USA website is the most visible and important means for communicating with the members and the public at large. The Communications Portfolio bears primary responsibility for and assists with the website. The Communications Chair is not responsible for the design and content of the website but does ensure that it is up-to-date and makes changes as needed. The Communications Chair (or his/her committee) monitors Wild Apricot, provides support for communication projects, and offers IT/communication advice to other portfolio chairs as requested. The Chair shall be familiar with the electronic distribution process and able to distribute the newsletter or other publications as desired. The Communications Chair (and his/her committee) is also responsible for supervising AV support for the annual conference with the goal of keeping AV costs as low as reasonably possible.SPONSORSHIP PARTNERSHIP DEVELOPMENT
The Sponsor Partnership Development Director is tasked with creating and overseeing Standing Committees to handle two areas of fundraising:
The Fundraising and Development committee will identify organizational long term goals and develop a strategic funding plan to meet organizational and/or individual portfolio needs; research and develop a yearly plan of action that includes developing a strong relationship with potential funding organizations and individuals, securing donations, and/or writing grant proposals; set short and long term funding goals that are in line with organizational mission, vision, and aspirations as well as realistic expectations; develop a planning template that includes resource goals, potential funders, as well as action steps to meet those goals; identify and recommend potential funding sources to membership portfolio directors (i.e. scholarships, research, etc.) to enhance membership benefits; and recruit and train committee members so they understand funding needs, are able to connect with funding organizations, and have a uniform approach (letter, follow up, commit, close). Lastly, the committee will inform the Sponsor Partnership Development director and in turn, the Board of Directors, about the realities of organizational fundraising (i.e. most organizational funding comes from programming especially new programming, few funders fund organizational functions).
REQUIRED BACKGROUND: Ideal candidate is a SIETAR member who has strong networking skills and connections, good communication skills and is relationship oriented. A background in nonprofit management and/or strategic planning/project planning is ideal if possible.
The Sponsors, Exhibitors, and Advertisers (SEA) portfolio bridges individuals, companies and institutions with SIETAR USA to provide supporting funds for the annual SIETAR USA conference and exposure for the SEA supporters. The means for this support is through sponsoring or exhibiting at the conference and/or advertising in the conference program, website, and/or newsletter.
Sponsors are given maximum recognition and identified based on their close relationship with S-USA and the intercultural field. Exhibitors feature services, items for sale or demonstration at the conference. Advertisers purchase ads in the conference program which provide essential support for the conference, as well as the printed program.
This Standing Committee (formerly a portfolio) is best served by developing a robust committee to assist the Committee Chair (and the Sponsor Partnership Development Director) for recruiting, nurturing, and managing sponsors all year long versus just for a few months leading up to a conference. The Sponsor Partnership Development Director is responsible for reviewing the sponsorship packages in collaboration with the Treasurer and to network to identify new Sponsors, Exhibitors and Advertisers. In addition:
- Work with conference chairs and local teams to identify a group to serve the conference and assist SEA director/chair in identifying local Sponsors, Exhibitors and Advertisers. Also, identify volunteers to work at the conference to set up the exhibit area and manage the Sponsors’ and Exhibitors’ needs.
- Work with metroConnections, Conference Oversight, Communications/marketing, and the Treasurer to optimize SPONSOR funds and exposure.
- Manage and coordinate SILENT AUCTION with volunteers as an extension of SEA.
- Keep records of Sponsors, Exhibitors, Advertisers and Silent Auction donors.
- Keep open communication with Sponsors, Exhibitors, Advertisers and Silent Auction donors before, during and after conference.
The Leadership Development Chair is responsible for recruiting, orienting and training (see SR section Conflict of Interest and Duality Guidelines) S-USA members for leadership positions on the Board of Directors and Executive Committee. The Leadership Development Chair can serve as co-chair or chair of the Nominations and Elections Committee and also provide support for the Conference Chairs as needed. A primary source for observing potential society leaders is the annual conference and the volunteers who work on the conference either on the conference planning committee or at the conference itself. The Leadership Development Portfolio Chair works with the Professional Development Chair to identify potential committee members, to ensure that voluntary action supporting the Society is appropriately recognized and encouraged, to develop training that will enable new volunteers to work effectively in the organization, and to create a cadre of potential leaders for the Society.
Don't miss out on the opportunity to develop connections with others by contributing in one of these important roles! We look forward to your responses to this Call for Nominations and your participation in this process.
SIETAR USA Nominations Committee
Farzana Nayani, Chair - firstname.lastname@example.org
Carmen White Janak
Patricia Malidor Coleman